Last revised: 29th May, 2018
Personal Data We May Collect
When you use this website, we collect and store information about your computer, browser or mobile device and your activities. This information could include (a) your mobile device’s unique ID number; (b) your mobile device’s geographic location while you are using the website; (c) your IP address: (d) technical information about your computer and mobile device such as type of device, web browser or operating system; (e) your preferences and settings such as time zone and language; (f) how long you used the website and which services and features you used. However, your explicit consent is required to collect any data that can identify you individually, be it directly or indirectly.
How We Use Your Personal Data
Marketing & Opting Out
We will only contact you by email if you have explicitly consented to us doing so (such as by providing your email address, or by subscribing to our newsletters). If you ever changed your mind and would prefer us not to contact you in the future, then you can opt out at any time. See further ‘Your Rights’, below.
Disclosure of Your Personal Data
We may disclose your personal data to: (a) other companies within our group; (b) our agents and service providers that we may appoint to perform functions on our behalf and in accordance with our instructions; (c) law enforcement agencies in connection with any investigation to help prevent unlawful activity; (d) our business partners in accordance with the ‘Marketing and Opting Out’ section above; (e) to allow advertisers and advertising networks to collect information about your computer or mobile device, activities, and geographic location to enable them to display targeted ads to you; (f) to respond to legal requirements (including under the Data Protection Act 1998 as amended, or its local equivalent).
Keeping Your Data Secure
We take appropriate security measures (including physical, electronic and procedural measures) to help safeguard your personal information from unauthorized access and disclosure. However, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.
Information About Other Individuals
If you give us personal information about someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can: give consent on his/her behalf to the processing of his/her personal data; receive on his/her behalf any data protection notices; give consent to the transfer of his/her personal data abroad; and give consent to the processing of his/her personal information.
Transfers of Data Out of the EEA
When you sign up to our mailing list you agreed that we may transfer your personal data to countries outside the European Economic Area. Rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data.
1) Right to Access: You have the right to
request access to all personal data that we may process about you free of charge. This right can be exercised verbally or in writing. We will require you to: i) provide proof of your identity and address (eg a copy of your driving licence or passport, and a recent utility or credit card bill) and ii) specify the personal data you want access to, including any account or reference numbers where applicable.
2) Right to rectification: You have the right to require us to correct any inaccuracies in your data free of charge. This right can be exercised either verbally or in writing (an email sent to firstname.lastname@example.org). We require that you provide us with enough information to identify you (eg account number, username, registration details); and specify the information that is incorrect and what it should be replaced with.
3) Right to object: You have the right to ask us to stop processing your personal data for direct marketing purposes. This right can be exercised either verbally or in writing (an email sent to email@example.com with a subject line that says ‘Unsubscribe’ is acceptable). We require you to provide us with enough information to identify you (eg customer number, username,); and if your objection is not to direct marketing in general, but to direct marketing by a particular channel (eg email or telephone), please specify the channel you are objecting to.
4) Right to be informed: You have the right to be informed about the collection and use of your personal data. Assetvault must provide individuals with information including: purposes for processing their personal data, retention periods for that personal data, and who it will be shared with. The information you provide to people must be concise, transparent, intelligible, easily accessible, and it must use clear and plain language.
5) Right to erasure: You have a right to have your personal data erased. The right to erasure is also known as ‘the right to be forgotten’. This right can be exercised either verbally or in writing. Assetvault will respond within one month of the request.
6) Right to restrict processing: You have the right to request the restriction or suppression of your personal data. When processing is restricted, Assetvault is permitted to store the personal data, but not use it. This right can be exercised either verbally or in writing. Assetvault will respond within one month of the request
7) Rights in relation to automated decision making and profiling: Assetvault can only carry out this type of decision-making where the decision is: i) necessary for the entry into or performance of a contract; or ii) authorised by Union or Member state law applicable to the controller; or iii) based on the individual’s explicit consent.
Assetvault must identify whether any of your processing falls under Article 22 and, if so, make sure that it: i) gives individuals information about the processing; ii) introduces simple ways for them to request human intervention or challenge a decision; iii) carries out regular checks to make sure that its systems are working as intended.
8) Right to data portability: You have the right to data portability that allows individuals to obtain and reuse their personal data for their own purposes across different services. This allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting its usability.
Our Contact Details
We welcome your feedback and questions. If you wish to contact us, please send an email to firstname.lastname@example.org, write to us at our registered office below or call us on 0800 368 8272
Registered office: 9th floor, 107 Cheapside, London EC2V 6DN
If any provision of this Policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.